Securing buy-in for your records management solution often comes with high hopes, righteous zeal and pragmatic arguments. Unfortunately the solution is usually met with apathy, if not outright resistance. Workers won’t argue its importance. Compliance requirements, risk mitigation, eDiscoverability and information security are undeniably important and an essential part of best practices. Workers however, aren’t about to change their day to day to participate. Senior management can come in with a big stick and mandate compliance, but the moment they redirect their attention users revert to their old habits.
What if you could get 100% adoption without having to get buy-in from anyone? I’m not talking about shoving it down the organization’s throat either. Before we talk about how, let’s consider the traditional path.
Best practices will talk about management buy-in, cross-departmental groups, securing key advocates and influencers, shored up with comprehensive education sessions. Ongoing internal communication along with regular manager meetings are suggested as well. Frankly it all sounds exhausting and unending. The moment you turn your back, the second your resolve slips, and you’re back dusting the RM solution for cobwebs.
Seeking buy-in for your records management solution is a moot point if users aren’t even aware they’re using it. Shinydrive connects all the systems your users are currently using — shared drives, line-of-business applications, their My Documents folder even — and connects it to your RM solution.
No training, no monthly stakeholder meetings, no advocacy initiatives. Users just work the way they always have while Shinydrive quietly migrates information into the RM. Even when everything has been migrated over, when you’ve reached 100% compliance, nothing changes for the user. There’s no struggle, no hand wringing or crossed fingers because you’ve made everyone compliant with a flick of the switch. How’s that for best practices.