Knowing When to Ditch Legacy Systems

[fa icon="calendar"] Jul 16, 2015 9:51:24 AM / by David Yoon


Large organizations rely on rapidly evolving technology to compete in today’s business environment. Unfortunately these systems can quickly move into the “need to retire and replace” category. Our friends over at OpenText offer up some tell-tale signs your system hasn’t been keeping up with growth including:

  • Waning Vendor Support - No longer getting the necessary attention around upgrades and support.
  • Costly Upgrades - it has become prohibitively expensive to boost performance or add new capabilities/features.
  • Compliance Infractions - Inability to store or retrieve content that could lead to investigations, fines, license revocations, or lawsuits.
  • Content Inaccessibility - Inability to extract necessary data
  • Outdated User Experience - complex UIs and less then coherent user interactions.
It’s tempting to let these applications quietly moulder in the background. But these outdated systems are expensive with recurring annual maintenance fees, hardware and storage costs as well as budgets associated with staffing. In fact the costs of supporting legacy applications of low business value can consume over 35% of an overall IT budget. And of course these multiple repositories scatter information, hampering easy information access and leaving companies exposed to compliance issues.

The Fix

Migrating information and training users while maintaining unfettered access can be a Herculean task bordering on the impossible. Don’t disrupt the day to day work of your teams as you migrate legacy data over to your central ECM. Avoid losing time or lost opportunity costs associated with training users on new systems. Retire legacy systems and manage your data according to information governance standards, making it actionable to the organization.

Free up budgets tied to these systems. Even the savings on storage alone can be significant. With unified enterprise data, companies are in a better position to take advantage of the cloud, drive adoption to their ECM solution and secure business critical information.

Topics: Enterprise, Records Management, Adoption

David Yoon

Written by David Yoon

Director of Marketing at Shinydocs Corporation. Delivering information management that embraces your current work culture and optimizes your technology investments.

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