How to Search Using Index Fields

By John Bald

Hint: Here are some other search related videos to watch

These search techniques can be used in both the Shinydocs Discovery Desktop for analytics, and the web based Discovery Search for all users

*All searches will look for matches in both the title and the content of the file and are not case sensitive

Step 1: The Fields In the Index

Within the index that is generated by the Shinydocs Analytics Engine are fields that can be referenced to perform enhanced searches.

Some of the fields that are available are as follows:

  • extension: - the file extension
  • path: - the path to the file location
  • length: - the size of the file in bytes
  • name: - the exact name of the file
  • lastWriteTimeUtc: - modified date
  • creationTimeUtc: - created date
  • lastAccessTimeUtc: accessed date

 

Step 2: The Index Field Search Syntax

To search using the index fields you simply type the name of the field followed by a colon

and then the value within the field

Shinydocs Analytics Engine Index field name

For example, if you only wanted to search for files that have an extension of .mp3 you would enter:

extension:mp3

Step 3:The Search Results

Here are the results of the search using Shinydocs Discovery Desktop

 

Discovery Desktop Search by extension

 

Next Steps: 

Learn more about searching with Shinydocs Discovery Search, a web application that can be made available to all users within your organization

Oh, and of course feel free to reach out to us if you want to talk learn more about search and the Shinydocs Discovery Desktop

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For current Shinydocs customers, visit our Help Desk for access to complete product manuals, how-to and troubleshooting articles, use cases and instructional videos.

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Tags: Records Management, Search, Discovery Desktop, Cognitive Suite, Discovery Search

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