If your company has OpenText Content Server, odds are your employees used it less this month than e-mail, shared drives, cloud sync and share tools, or their My Documents folder. Reality: less than 20% of documents will ever find their way into your Content Server repository.
Turns out most people are not Records Managers or Information Governance professionals. Most people are HR Associates, IT Managers, Lawyers, Financial Analysts, Engineers, Designers, Marketers, Sales People, (etc. etc. etc.)
Most people don’t feel it is their job to do Information Governance and Records Management. Therefore, they pick the path of least resistance for the genesis, collaboration, publication, and retirement of documents.
Often Content Server is relegated to the role of document graveyard where, hopefully, a document is added and classified at the end of a project.
But Content Server provides so much value… Search, Category and Attribution, Revision & Version Histories, Audit, Permissions, and lots more.
Wouldn’t the best solution support our natural tendencies to work in the easiest place for document creation (think My Documents, Shared Drives, and Outlook E-Mail) yet fully leverage the underlying power of Content Server?
That is exactly how you make Content Server really, really, relevant in your organization. Give people a tool where they can do what comes naturally (create a new document, save as… and voila, the document is managed by Content Server) using whatever desktop applications they want.
Make sharing as simple as the good old days on your Shared Drive.
Publishing, well, it's already done. Content Server features finalization of documents and promotion to major versions. Easy.
And, of course, retention and records management. It’s the bread and butter of Content Server, and you get it by using Content Server for the whole document life cycle.
To make Content Server the center of attention at your organization, check out Shinydrive.