In a galaxy not so far away, users are avoiding using their ECM. For municipal governments, the reality of under-utilization of ECM is all too real. Users want to work how they work and don’t want to change their process to manage their documents.
On October 24th, Shinydocs hosted our most successful webinar “AI Automation to Make Documents Part of Your Big Data Strategy.” Shinydocs Cognitive is the most powerful A.I. powered document management solution. Here are the key takeaways from our webinar:
When you’re approaching an ECM implementation or developing a rollout strategy, it’s a common question: What does success look like?
Success = completely managing the process of the genesis, collaboration, publication, and retirement/retention of all documents
It doesn’t matter how many bells and whistles your ECM has. An ECM that users just won’t use is a wasted investment—a very large investment. There are a few simple ways every organization can ensure that its ECM isn’t ignored in favour of competing environments:
Freeport LNG operates a world-class liquefied natural gas (LNG) receiving and re-gasification terminal in Freeport, Texas. The process of converting natural gas to a liquid is complex and demands a host of quality control, regulatory and compliance obligations be rigorously met. In fact, proper Information Governance was such a mission critical mandate that despite it’s relatively small size they made the investment in OpenText Content Suite.
Shinydrive marries the flexibility and easy-to-use shared drive interface with the power of Content Server to manage your files and apply rules.
How much risk are you exposed to as an organization living with documents out of a structured repository. You know you’re sitting on information in legacy systems and shared drives. How much information is gathering on users desktops because they refuse to jump through the hoops necessary to upload information to the ECM. No one has time to be constantly uploading versions on documents being actively working on.
You’ve made a significant investment in your ECM solution but adoption isn’t where you’d like it to be. What’s the big deal anyways? What exactly are the costs of not solving this issue?
Your enterprise information is doubling every 2 years. DOUBLING. And sadly, if you're like most companies, you're doing a poor job managing it. In fact 61% of respondents to a recent AIIM study indicate that a majority of their content is managed outside of an ECM despite finding themselves under even more regulatory pressure than before.
Despite having reached near ubiquitous status, SharePoint nonetheless suffers from underuse. Our friends over at AIIM have released their SharePoint industry watch and the results are downright sobering for this 14 year old product.
Of surveyed respondents an overwhelming 63% report their SharePoint project has stalled or is still struggling to meet initial expectations. Respondents point to inadequate user training, difficult interfaces and a lack of strong direction from senior management. Users are instead turning to the ease and availability of file shares for work in progress.