The Bright Side of Automation: Machines can help humans sleep better at night.

Automation is everywhere in our personal lives. From a Roomba 960 vacuuming the house while you are out, the Polaris P955 cleaning the pool, and your Oster automatic coffee machine(I can’t afford a Cuisinart) patiently waiting to brew your morning coffee. Take it a step further with a Google Nest Hub, practically everything in the house is at your fingertips or the tip of your tongue with voice commands.

What is Metadata? It is data that provides information about other data. It summarizes basic information about data, making finding & working with particular instances of data easier.

Where is it? It can be internal, within the contents of the file. Or, it can be external, residing in a database, catalogue, library or an index associated with the file.

How is it created? It some instances, it can be created manually, but most metadata is created automatically by the applications used to create the file. 

What is it good for? Now here is where it gets interesting….

If we begin with this analogy, that ONE BYTE OF DATA = ONE GRAIN OF RICE. Here is what that volume looks like if we apply it to the larger units of measure for data sets.

The document management journey can be difficult to navigate. Organizations have started to face the treacherous voyage of getting their data under proper management, with little way to navigate the seas ahead.

You’ve made a significant investment in your ECM solution but adoption isn’t where you’d like it to be. What’s the big deal anyways? What exactly are the costs of not solving this issue?

Whether it’s apathy, the misconception of cheap storage or competing priorities, companies are simply opting to hoard their data. By 2017 organizations could be looking at managing 10x the amount of information they currently handle. To make matters worse, studies show that over 70% of this vast store of digital information has absolutely no business, legal or regulatory value. The costs associated with storing this digital debris is mounting, eDiscovery fees are staggering and, as Sony recently found out, the loss to reputation can immeasurable. While this information may not drive business it can certainly diminish the brand.

Your enterprise information is doubling every 2 years. DOUBLING. And sadly, if you're like most companies, you're doing a poor job managing it. In fact 61% of respondents to a recent AIIM study indicate that a majority of their content is managed outside of an ECM despite finding themselves under even more regulatory pressure than before.

Here at Shinydocs Corporation our applications take enterprise security seriously - but a recent report that’s been making the rounds shows that users are undermining software's best efforts. That’s surprising considering 2014 brought us Heartbleed, as well as the Sony, Adobe, Dropbox, iCloud and Steam hacks.

One of the first sources of content under review in both audit and litigation situations, email is driving significant costs to the enterprise.

Information leakage is becoming a serious concern for IT departments. Consumer based collaboration tools are infiltrating the enterprise and exposing corporate information in the name of convenience. This has led to failing confidence in the security of their data in the cloud by IT professionals, and with good reason, with over 600 million records breached in the US alone since 2005.